IFSM305 Stage 1,2,3,4 - January 2018

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Dated: 13th Mar'18 11:44 AM
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Stage 1: Organizational Analysis and Requirements

Overview

Before you begin work on this assignment, be sure you have read the Case Study. Refer to the System Recommendation Report - Table of Contents - below to see where you are in the process of developing this report.

As a professional medical consultant, you have been asked to conduct an analysis, develop a set of system requirements and propose an Electronic Health Records (EHR) system to improve the Midtown Family Clinic's processes. This work will be completed in four stages, and each of these four stages will focus on one section of an overall System Recommendation Report to be delivered to the Midtown Family Clinic.

The sections of the System Recommendation Report will be developed and submitted as four staged assignments. In stages 2, 3 and 4, you will also incorporate any feedback received when the previous stage is graded to improve the effectiveness of your overall report and then add the new section to your report. At the end of the course, you will submit a complete System Recommendation Report that includes all the sections and changes that resulted from previous feedback. A key to successful business writing is quality and conciseness rather than quantity.

The sections are described below and the graphic that follows provides the detailed outline and Table of Contents for this report:

Introduction – Provides background and sets the stage for the rest of the document. To be written and submitted as part of Stage 1.

Section I: Organizational Analysis and Requirements (Stage 1) - The first step is to look at the organization and explain how an EHR system could benefit the Midtown Family Clinic's processes.

Section II: Data Sharing (Stage 2) – Next you will explain, the types of data that need to be shared with other organizations, and what data interchange standards should be used.

Section III: Ethical, Legal and Regulatory Policy Issues (Stage 3) – Then you will analyze the ethical, legal and regulatory policy issues that impact the EHR solution for the Midtown Family Clinic.

Section IV: System Recommendation (Stage 4) – Finally, you will identify a certified EHR system for the Midtown Family Clinic, and explain what improvements the Clinic can expect, how it meets the requirements, and what needs to be done to implement the system at the Clinic.

Conclusion – Summarizes the document. To be written and submitted as part of Stage 4.

References– List of references. A separate page developed as part of Stage 1 with references added (in alphabetical order) as other sections are added to the report.

Begin by creating a title page to include your name, course information and date; followed by a page break. On a separate page, create the Table of Contents, which you will update as you add the sections of the Report. Note that each section has its own introduction and summary.

System Recommendation Report

Table of Contents

Introduction (Stage 1)

II. Organizational Analysis and Requirements (Stage 1)

A. Introduction

B. Strategic Use of Technology

C. Components of an Information System

D. Functional Requirements

E. Summary

II. Data Sharing (Stage 2)

A. Introduction

B. Need to Share Data

C. Types of Data to be Shared

D. Data Interchange Standards

E. Summary

III. Ethical, Legal and Regulatory Policy Issues (Stage 3)

A. Introduction

B. Table of Ethical, Legal and Regulatory Policy Issues

C. Addressing the Most Difficult Issue

D. Summary

IV. System Recommendation (Stage 4)

A. Introduction

B. Proposed IT solution

C. How the Proposed IT Solution Meets the Requirements

D. Improvements from Proposed IT Solution

E. Implementation Considerations

F. Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section I – Organizational Analysis and Requirements

Section I of the SRR document contains an organizational analysis and identifies ways in which an Electronic Health Record (EHR) system can help the Midtown Family Clinic to meet its strategic goals. The next step is to identify data and functional requirements for the EHR system. This analysis lays the ground work for the rest of SRR, as the recommendation for an EHR must support the Clinic's strategic goals and meet its functional and data requirements.

Stage 1 Assignment Instructions

Using the case study, the overview above, Course Content readings, and external resources, develop your Introductionand Section I: Organizational Analysis and Requirements. Recommended lengths for each section are provided and you should be sure to include all pertinent information.

Introduction– briefly describe (at a high level) the organization in the Case Study; provide a context for the rest of the document. (one to two paragraphs)

I. Organizational Analysis and Requirements

A. Introduction –Introduction to this section describing what is included. (3-4 sentences)

B. Strategic Use of Technology- Using the Strategic Goals section of the Case Study, list three strategic goals that have been identified by the Midtown Family Clinic, and that can be supported with an EHR system. For each, explain how an EHR system can be used to support the goal. (Introductory sentence and list of three strategic goals with one to two strong sentences that explain how an EHR system would support the strategic goal and justify your position with specifics from the Case Study.)

1. Strategic Goal 1 and explanation:

2. Strategic Goal 2 and explanation:

3. Strategic Goal 3 and explanation:

C. Components of an Information System –An information system is comprised of people, technology, processes (or organizational components), and data/information. Explain each of the following in relationship to an EHR system to support the Midtown Family Clinic:

1. People– List the people who would use the new EHR system by name and role, and identify two things that person needs (functions) the system to do to help them with their job. (Provide an introductory sentence for Section C, and a sentence on people followed by a list of the people who will use the system and their roles.)

A. Person 1 and role, and two functions

B. Person 2 and role, and two functions

C. Person 3 and role, and two functions

2. Organizational Processes– list three processes that are used at the Clinic that would be supported by an EHR system and explain how the processes would be improved using an EHR system. (Provide an introductory sentence and list/explanation of three processes.)

A. Process 1 and how it would be improved

B. Process 1 and how it would be improved

C. Process 1 and how it would be improved

3. Data/Information – The new EHR system will need to collect, store and process data. An example of needed data is “Name of Patient.” The case study provides insight into the kinds of data that will be needed. First, insert an introductory opening sentence for this section. Then identify ten (10) critical data/ information items for this EHR system solution. (Provide an introductory sentence and copy the table and insert information within.)

Data/Information Items Needed for EHR System

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

D. Functional Requirements– The next step is to identify the essential requirements for the EHR system. Review the processes and data/information requirements you listed above and create a list of ten (10) requirements. Each requirement is one sentence in length and addresses one thing the system must do. The requirements are documented in a table, as shown below. For a full requirement specification, there will be many requirements statements; you only need to provide ten. The requirements should be derived from the Case Study; an analyst should not "invent" requirements. (Provide an introductory sentence and copy the table and insert information within.)

Functional Requirements

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

E. Summary– briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)

Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

· Write a short concise paper: Use the recommendations provided in each area for length of response. Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity. The body (Introduction to the report and Section I) of the assignment should not exceed 6 pages.

· Ensure each section has an introductory sentence or two that sets the stage for the information to follow.

· Ensure that each of the tables is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

· Use at leasttwo resources with APA formatted citation and reference. Use at least one external reference and one from the course content.

· Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read your work out loud or have your computer read it to you. Fix the grammar and other areas identified.

· Submit your paper as a Word document, or a document that can be read in Word.

· Your submission filename should be as follows: Lastname_firstname_Stage_1

EVALUATION CRITERIA/GRADING RUBRIC:

Criteria

90-100%

Far Above Standards

80-89%

Above Standards

70-79%

Meets Standards

60-69%

Below Standards

< 60%

Well Below Standards

Possible Points

Report Introduction

5 Points

Describes the organization and provides an effective introduction to the Report; is clear, logical, derived from the Case Study; and demonstrates a sophisticated level of writing.

4 Points

Describes the organization and provides an introduction to the Report; is clear, logical, and derived from the Case Study.

3.5 Points

Describes the organization and provides an introduction to the Report; is adequate, and derived from the Case Study.

3 Points

Not clear, logical and/or derived from the Case Study.

0-2 Points

Not included, or demonstrates little effort.

5

Section Introduction and Summary

5 Points

Provides effective introduction and summary to Section I; is clear, logical, derived from the Case Study; and demonstrates a sophisticated level of writing.

4 Points

Provides an introduction and summary to Section I; is clear, logical, and derived from the Case Study.

3.5 Points

Provides an introduction and summary to Section I;is adequate, and derived from the Case Study.

3 Points

Not clear, logical and/or derived from the Case Study. Or, either the introduction or summary is not included.

0-2 Points

Not included, or demonstrates little effort.

5

Strategic Goals

How the system will support three of the organization’s strategic goals

13-15 Points

The explanation is clear, logical and fully supported using a sophisticated level of writing.

12 Points

The explanation is clear, logical and supported.

10-11 Points

The explanation is provided and supported.

9 Points

The explanation is not clear, logical and/or supported.

0-8 Points

The explanation is not included or demonstrates little effort.

15

Components

The 3 people, 3 processes, and 10 data/ information requirements

31-35 Points

Fully and logically explained, are clearly related to the Case Study, and demonstrate a sophisticated level of analysis and writing.

28-30 Points

Logically explained, are related to the Case Study, and demonstrate analysis and effective writing.

24-27 Points

Explanation provided and relates to the Case Study.

21-23 Points

Not all clearly explained and/or are not related to the Case Study.

0-20 Points

Not all addressed or little effort is demonstrated.

35

Requirements

10 functional requirements

18-20 Points

Correctly identified and sourced; clearly derived from the Case Study; demonstrates sophisticated analysis.

16-17 Points

Identified and sourced; requirements are derived from the Case Study; demonstrates effective analysis.

14-15 Points

Identified and sourced; requirements are related to the Case Study.

12-13 Points

Less than 10 requirements are identified and sourced; and/or information provided is not correct; and/or requirements are not all related to the Case Study.

0-11 Points

Few or no requirements are listed; sources are incorrect; and/or requirements are not related to the Case Study.

20

Research

Two or more sources--one source from within the IFSM 305 course content and one external (other than the course materials)

9-10 Points

Required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis. References are appropriately incorporated and cited using APA style.

8 Points

At least two sources are incorporated and are relevant and somewhat support the analysis. References are appropriately incorporated and cited using APA style.

7 Points

Only one resource is used and properly incorporated and/or reference(s) lack correct APA style.

6 Points

A source may be used, but is not properly incorporated or used, and/or is not effective or appropriate; and/or does not follow APA style for references and citations.

0-5 Points

No course content or external research incorporated; or reference listed is not cited within the text

10

Format

9-10 Points

Well organized and easy to read. Very few or no errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.

8 Points

Effective organization; has few errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.

7 Points

Some organization; may have some errors in sentence structure, grammar and spelling. Report is double spaced and written in third person.

6 Points

Not well organized, and/or contains several grammar and/or spelling errors; and/or is not double-spaced and written in third person.

0-5 Points

Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information.

10

TOTAL Points Possible

100

IFSM305 Stage 1,2,3,4 - January 2018
Answered by nerdygirl
Expert Rating: 200 Ratings
Dated: 13th Mar'18 11:44 AM
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System-Recommendation-Report-Stage-I-II-III-IV.docx (44.22 KB)
Preview of System-Recommendation-Report-Stage-I-II-III-IV.docx
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System-Recommendation-Report-Stage-III-.docx (29.57 KB)
Preview of System-Recommendation-Report-Stage-III-.docx
and     is   aspect of     that       in   EHR system     share       There   various laws     regulation       of   in the     The       EHR   will much     as       medical   previously kept     clinic       data   be shared     parties       addressed   ensuring all     adhere       and   regulations regarding     privacy       should   have functions     data       to   that only     can       set   data It     there       make   there is     to       will   important for     clinic,       make   that private     patients’       reach   wrong people     while       time   the right     the       quality   care This     addressed       that   privy to     are       them   security risks     to       from   10SecurityThis is     that       are   place in     system       confidential,   and assuring     It       from   the system     uphold       confidentiality   data at     Patients’       easily   by unauthorized     measures       sure   EHR system     have       the   standards This     because       of   data in     11Individually       is   that is     identify       particularly   physical or     condition       past   will greatly     ability       the   to identify     The       it   more efficient     individuals       identifiable   information The     be       ensure   information that     in       captured   Health InformationThis     that       healthcare   to identify     and       It   entails medical     information,       tests   protected health     be       and   stored once     system       will   cases of     improve       offered   healthcare sector     that       of   they can     also       information   available to     on       RuleThis   establishes standards  
System-Recommendation-Report-Stage-I-II-III.docx (39.66 KB)
Preview of System-Recommendation-Report-Stage-I-II-III.docx
is     area   a rising     new       the   for quality     will       Upgrading   expanding the     clinic       more   can get     Strategic       EHR   ExplanationIt is     an       will   crucial improving     and       filling   medical records,     storing       will   improve the     care,       of   and hence     be       the   strategic goals     an       of   system are     the       use   an information     Family       will   using the     system       roles   functions in     PeopleDr       doctor   the facility     need       to   patients’ data     prescriptions       on   given day     all       and   need the     system       and   prescription refill     assisting       the   assistance that     may       duty   will need     EHR       the   treatments and     of       filing   medical records     based       system   with efficient     and       improves   data safety     billing       and   have to     third       company   EHR system     an       having   billing software     of       making   easier to     claims       The   process is     and       however,   EHR system     an       that   crosschecks and     visits       system’s   thrives on     of       and   hence it     to       and   type of     obtained       for   SystemPatient’s bio     outpatientPersonal       historyLab   Treatment administeredPrescriptions     a       appointmentFunctional   various organizational     Midtown       different   requirements that     by       system   RequirementsThe EHR     have       records   The EHR     be       store   process patients’     data       system   be easily     the       in   cases The     system       automation   the billing     should       share   the recommended     an       system   be user     the       and   healthcare personnel     are       The   should be     update       The   and claim     should       the   companies The     have       that   easy and     system       between   and the     practices       the   of electronic     have       in   quality of     clinic       That   due to     of       reports   patients and     for       care   et al     Besides,       availability,   could efficiently     making       through   support for     diagnosis       of   feature for     and       aggregation,   and effective     patient       IntroductionHealth   exchange ensures     information       across   entities (Cole,     Lin       These   are meant     meaningful       health   that is     the       It   important for     Clinic       electronic   with external     that       facilitate   care and     overall       their   (Rahurkar, Vest     2015)       that   Family Clinic     delivery       their   and achieve     of       to   that the     provide       the   transitions through     service       Keppel,   & Baldwin,     to       for   Family Clinic     a       able   share data     organizations       ensuring   delivery and     care       evident   organization #1-Insurance     communication       to   communicate with     facility       billing   is hectic     as       nurse   required to     the       a   basis to     party       This   would be     effective       data   available at
System-Recommendation-Report-Stage-I-and-II-feb-15.docx (31.7 KB)
Preview of System-Recommendation-Report-Stage-I-and-II-feb-15.docx
however,     system   have an     process       and   patients’ visits     EHR       on   type of     stored       it   important to     correct       of   is obtained     Needed       bio   or outpatientPersonal     medical       administeredPrescriptions   it’s a     doctor’s       organizational   at Midtown     have       that   addressed by     EHR       EHR   should have     medical       EHR   should be     safely       patients’   The data     EHR       easily   to the     particularly       The   EHR system     the       billing   Information should     and       recommended   of an     The       user   for the     physicians       personnel   they are     processes       be   automatically update     information       claim   process should     to       The   should have     process       and   The system     communication       the   SummaryMost practices     adopted       electronic   records have     improvement       of   during clinic     patients       to   utilization of     of       and   registries for     patient       al   2012) Besides,     information       efficiently   in making     decisions       for   and diagnosis     provision       for   alerts, and     improved       effective   of patient     Data       ensures   health information     externally       (Cole,   Keppel, Lin     2014)       meant   ensure meaningful     the       is   across the     organizations       for   Family Clinic     its       external   organizations that     them       and   the overall     of    
System-Recommendation-Report-Stage-I--feb-15.docx (24.82 KB)
Preview of System-Recommendation-Report-Stage-I--feb-15.docx
Midtown     various   will be     new       their   roles and     the       is   doctor of     and       EHR   to access     and       desk   on any     will       administrative   and will     new       schedule   and take     requests       doctor   the necessary     the       while   duty and     the       to   the patient     recommended       Organizational   filing of     is       an   system helps     will       data   improves patients’     The       is   and the     use       medical   company An     will       billing   having a     as       system   making it     submit       insurance   The scheduling     done       very   however, an     will       scheduling   that automatically     schedules       new