IFSM305 -STAGE 1,2,3,4 - AUGUST 2018 - A GRADE

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Stage 1: Organizational Analysis and Requirements

Overview

Before you begin work on this assignment, be sure you have read the Case Study. Refer to the System Recommendation Report - Table of Contents - below to see where you are in the process of developing this report.

As a professional medical consultant, you have been asked to conduct an analysis, develop a set of system requirements and propose an Electronic Health Records (EHR) system to improve the Midtown Family Clinic's processes. This work will be completed in four stages, and each of these four stages will focus on one section of an overall System Recommendation Report to be delivered to the Midtown Family Clinic.

The sections of the System Recommendation Report will be developed and submitted as four staged assignments. In stages 2, 3 and 4, you will also incorporate any feedback received when the previous stage is graded to improve the effectiveness of your overall report and then add the new section to your report. At the end of the course, you will submit a complete System Recommendation Report that includes all the sections and changes that resulted from previous feedback. A key to successful business writing is quality and conciseness rather than quantity.

The sections are described below and the graphic that follows provides the detailed outline and Table of Contents for this report:

Introduction – Provides background and sets the stage for the rest of the document. To be written and submitted as part of Stage 1.

Section I: Organizational Analysis and Requirements (Stage 1) - The first step is to look at the organization and explain how an EHR system could benefit the Midtown Family Clinic's processes.

Section II: Data Sharing (Stage 2) – Next you will explain, the types of data that need to be shared with other organizations, and what data interchange standards should be used.

Section III: Ethical, Legal and Regulatory Policy Issues (Stage 3) – Then you will analyze the ethical, legal and regulatory policy issues that impact the EHR solution for the Midtown Family Clinic.

Section IV: System Recommendation (Stage 4) – Finally, you will identify a certified EHR system for the Midtown Family Clinic, and explain what improvements the Clinic can expect, how it meets the requirements, and what needs to be done to implement the system at the Clinic.

Conclusion – Summarizes the document. To be written and submitted as part of Stage 4.

References– List of references. A separate page developed as part of Stage 1 with references added (in alphabetical order) as other sections are added to the report.

Begin by creating a title page to include your name, course information and date; followed by a page break. On a separate page, create the Table of Contents, which you will update as you add the sections of the Report. Note that each section has its own introduction and summary.

System Recommendation Report

Table of Contents

Introduction (Stage 1)

II. Organizational Analysis and Requirements (Stage 1)

A. Introduction

B. Strategic Use of Technology

C. Components of an Information System

D. Functional Requirements

E. Summary

II. Data Sharing (Stage 2)

A. Introduction

B. Need to Share Data

C. Types of Data to be Shared

D. Data Interchange Standards

E. Summary

III. Ethical, Legal and Regulatory Policy Issues (Stage 3)

A. Introduction

B. Table of Ethical, Legal and Regulatory Policy Issues

C. Addressing the Most Difficult Issue

D. Summary

IV. System Recommendation (Stage 4)

A. Introduction

B. Proposed IT solution

C. How the Proposed IT Solution Meets the Requirements

D. Improvements from Proposed IT Solution

E. Implementation Considerations

F. Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section I – Organizational Analysis and Requirements

Section I of the SRR document contains an organizational analysis and identifies ways in which an Electronic Health Record (EHR) system can help the Midtown Family Clinic to meet its strategic goals. The next step is to identify data and functional requirements for the EHR system. This analysis lays the ground work for the rest of SRR, as the recommendation for an EHR must support the Clinic's strategic goals and meet its functional and data requirements.

Stage 1 Assignment Instructions

Using the case study, the overview above, Course Content readings, and external resources, develop your Introductionand Section I: Organizational Analysis and Requirements. Recommended lengths for each section are provided and you should be sure to include all pertinent information.

Introduction– briefly describe (at a high level) the organization in the Case Study; provide a context for the rest of the document. (one to two paragraphs)

I. Organizational Analysis and Requirements

A. Introduction –Introduction to this section describing what is included. (3-4 sentences)

B. Strategic Use of Technology- Using the Strategic Goals section of the Case Study, list three strategic goals that have been identified by the Midtown Family Clinic, and that can be supported with an EHR system. For each, explain how an EHR system can be used to support the goal. (Introductory sentence and list of three strategic goals with one to two strong sentences that explain how an EHR system would support the strategic goal and justify your position with specifics from the Case Study.)

1. Strategic Goal 1 and explanation:

2. Strategic Goal 2 and explanation:

3. Strategic Goal 3 and explanation:

C. Components of an Information System –An information system is comprised of people, technology, processes (or organizational components), and data. Explain each of the following in relationship to an EHR system to support the Midtown Family Clinic:

1. People– List the people who would use the new EHR system by name and role, and identify two things that person needs (functions) the system to do to help them with their job. (Provide an introductory sentence for Section C, and a sentence on people followed by a list of the people who will use the system and their roles.)

A. Person 1 and role, and two functions

B. Person 2 and role, and two functions

C. Person 3 and role, and two functions

2. Organizational Processes– list three processes that are used at the Clinic that would be supported by an EHR system and explain how the processes would be improved using an EHR system. (Provide an introductory sentence and list/explanation of three processes.)

A. Process 1 and how it would be improved

B. Process 1 and how it would be improved

C. Process 1 and how it would be improved

3. Data – The new EHR system will need to collect, store and process data. An example of needed data is “Name of Patient.” The case study provides insight into the kinds of data that will be needed. First, insert an introductory opening sentence for this section. Then identify ten (10) critical data items for this EHR system solution. (Provide an introductory sentence and copy the table and insert information within.)

Data Items Needed for EHR System

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

D. Functional Requirements– The next step is to identify the essential requirements for the EHR system. Review the processes and data items you listed above and create a list of ten (10) requirements. Each requirement is one sentence in length and addresses one thing the system must do. The requirements are documented in a table, as shown below. For a full requirement specification, there will be many requirements statements; you only need to provide ten. The requirements should be derived from the Case Study; an analyst should not "invent" requirements. (Provide an introductory sentence and copy the table and insert information within.)

Functional Requirements

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

E. Summary– briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)

Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

· Write a short concise paper: Use the recommendations provided in each area for length of response. Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity. The body (Introduction to the report and Section I) of the assignment should not exceed 6 pages.

· Ensure each section has an introductory sentence or two that sets the stage for the information to follow.

· Ensure that each of the tables is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

· Use at leasttwo resources with APA formatted citation and reference. Use at least one external reference and one from the course content.

· Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read your work out loud or have your computer read it to you. Fix the grammar and other areas identified.

· Submit your paper as a Word document, or a document that can be read in Word.

· Your submission filename should be as follows: Lastname_firstname_Stage_1

Stage 2: Sharing Data

Overview

Before you begin work on this assignment, be sure you have read the Case Study and reviewed the feedback received on your Stage 1 assignment. Refer to the System Recommendation Report Table of Contents below to see where you are in the process of developing this report.

As a professional medical consultant, your next step in developing your recommendation for an EHR system is to determine what data will need to be shared with other organizations and how that data will be shared.

System Recommendation Report

Table of Contents

Introduction (Stage 1)

I. Organizational Analysis and Requirements (Stage 1)

A. Introduction

B. Organizational Strategy

C. Strategic Use of Technology

D. Components of an Information System

E. Requirements

F. Summary

II. Sharing Data (Stage 2)

A. Introduction

B. Need to Share Data

C. Types of Data to be Shared

D. Data Interchange Standards

E. Summary

III. Ethical, Legal and Regulatory Policy Issues (Stage 3)

A. Introduction

B. Table of Ethical, Legal and Regulatory Policy Issues

C. Addressing the Most Difficult Issue

D. Summary

IV. System Recommendation (Stage 4)

A. Introduction

B. Proposed IT solution

C. How the Proposed IT Solution Meets the Requirements

D. Improvements from Proposed IT Solution

E. Implementation Considerations

F. Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section II – Sharing Data

Section II of the SRR document addresses the need for the Midtown Family Clinic to share data with other organizations. As part of analyzing the requirements for the new system, one step is to consider how that system will enable the Midtown Family Clinic to exchange electronic data with other health organizations – such as other providers, pharmacies, insurance companies, and even patients themselves. The case study mentions several of these. For this assignment you will select two types of external organizations and describe what kind of data would flow between the Midtown Family Clinic and those organizations and how that can be done effectively.

Stage 2 Assignment Instructions

The first step is to incorporate the feedback you received on your Stage 1 assignment, making any needed corrections or adjustments. For this assignment, you will add Section II of the System Recommendation Report (SRR).

Using the case study, the overview above, Course Content readings, and external resources, develop your Section II on Sharing Data. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information. Apply specific information from the case study to address each area listed below.

II. Sharing Data

A. Introduction - Introduction to this section describing what is included. (3-4 sentences)

B. Need to Share Data -Review the Midtown Family Clinic Case Study and identify two types of external organizations (e.g., hospitals, nursing homes, rehabilitation centers, laboratories, pharmacies, health insurance providers, etc.) with which the Midtown Family Clinic needs to communicate and the purpose of the communication. (Introductory sentence and list of two external organizations and the purpose of their communication with the Midtown Family Clinic, providing specifics from the Case Study.)

1. External Organization #1 and purpose of communication.

2. External Organization #2 and purpose of communication.

C. Types of Data to be Shared – In Stage 1, Section C.3., Data, you took an initial look at the types of data the new EHR system will process. But now we’re going to take that a step further and add a layer of complexity by considering the needs and requirements of different external organizations. Using the two external organizations you listed in Section A above, list five data items, or data elements, that would be shared with each external organization, and explain whether that information is going out from the Midtown Family Clinic or coming in from each of the two external organizations. Feel free to consult the list you developed for Section C.3 of your Stage 1 assignment. Some of these data elements may come from that list if they are appropriate for this purpose; however, other, different, data elements may be listed here. Note: For full credit, a different list of data elements should be provided for each organization (no duplicates in the table below, although data elements may be repeated from Section C.3). (Provide an introductory sentence and copy the table and insert information within.)

Organization #1 (replace with your organization from above)

Data Element or Item

Data Goes TO/FROM Midtown Family Clinic

1.

2.

3.

4.

5.

Organization #2 (replace with your organization from above)

Data Element or Item

Data Goes TO/FROM Midtown Family Clinic

1.

2.

3.

4.

5.

D. Data Interchange Standards- Conduct some external research and identify a data interchange standard that would apply to the data that is exchanged with each external organization. The standard you select should apply to one or more of the data elements you listed above for each organization. Provide a brief description of what the standard is, what it requires, why it is important and how it applies to the data elements listed and the Midtown Family Clinic EHR system. Note: For full credit, two different data interchange standards are required. (There are some specific data interchange standards that apply to health data exchange; if the same standard applies to the data exchanged with both organizations, explain how it relates to each.) (Introductory sentence and list of two external organizations and the information shown about the Data Interchange Standard selected for each, providing specifics from the Case Study.)

1. External Organization #1

a. Data Interchange Standard and description

b. What the Data Interchange Standard requires

c. Why the Data Interchange Standard is important

d. How the Data Interchange Standard applies to the data elements listed and the Midtown Family Clinic EHR system

2. External Organization #1

a. Data Interchange Standard and description

b. What the Data Interchange Standard requires

c. Why the Data Interchange Standard is important

d. How the Data Interchange Standard applies to the data elements listed and the Midtown Family Clinic EHR system

E. Summary -briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)

Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

· Include the Introduction and Section I, revised according to any feedback received, and add to it Section II.

· Write a short concise paper: Use the recommendations provided in each area for length of response. Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity. Section II should not exceed 4 pages.

· Ensure that the table is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

· Use at least two resources with APA formatted citation and reference. Use at least one external reference and one from the course content.

· Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read your work out loud or have your computer read it to you. Fix the grammar and other areas identified.

· Submit your paper as a Word document, or a document that can be read in Word.

· Your submission filename should be as follows: Lastname_firstname_Stage_2

Stage 3: Ethical, Legal and Regulatory Policy Issues

Overview

Before you begin work on this assignment, be sure you have read the Case Study and reviewed the feedback received on your Stage 2 assignment. Refer to the System Recommendation Report Table of Contents below to see where you are in the process of developing this report.

As a professional medical consultant, your next step in developing your recommendation for an EHR system is to determine what ethical, legal and regulatory policy issues apply and how they will be addressed in the selection and use of the system.

System Recommendation Report

Table of Contents

Introduction (Stage 1)

I. Organizational Analysis and Requirements (Stage 1)

A. Introduction

B. Organizational Strategy

C. Strategic Use of Technology

D. Components of an Information System

E. Requirements

F. Summary

II. Sharing Data (Stage 2)

A. Introduction

B. Need to Share Data

C. Types of Data to be Shared

D. Data Interchange Standards

E. Summary

III. Ethical, Legal and Regulatory Policy Issues (Stage 3)

A. Introduction

B. Table of Ethical, Legal and Regulatory Policy Issues

C. Addressing the Most Difficult Issue

D. Summary

IV. System Recommendation (Stage 4)

A. Introduction

B. Proposed IT solution

C. How the Proposed IT Solution Meets the Requirements

D. Improvements from Proposed IT Solution

E. Implementation Considerations

F. Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section III – Ethical, Legal and Regulatory Policy Issues

Section III of the System Recommendation Report (SRR) analyzes the ethical, legal, and regulatory policy issues that influence the selection of an EHR system and how it is used. For this assignment, you will identify the ethical, legal and regulatory policy issues related to health care information systems, explain the impact of the ethical, legal and regulatory policy issues on the selection and use of health care information systems, and describe how the ethical, legal and regulatory policy issues can be addressed in the development and use of EHR systems. This analysis leads into Section IV – System Recommendation section of the SRR (the Stage 4 assignment) that will propose an EHR solution to meet the Midtown Family Clinic's organizational strategy and fulfill its operational needs.

Below are a list of course resources and an example to assist you in completing Section III of the Report.

Course Resources: The table below provides the sources for the definitions and explanations of the topics. You should use other resources as well, but be sure they apply to health care information technology implementations.

Course Resources for Table of Ethical, Legal and Regulatory Policy Issues

Topic

Source of Definitions/Explanations

(located in Course Content)

1

Safe Design

Week 2: "Principles of Quality and Safety for HIT," lecture b

2

Meaningful Use

Week 2: "Introduction to Quality Improvement and HIT," lecture a

3

Quality Improvement

Week 2: "Introduction to Quality Improvement and HIT," lecture b

4

Data Accuracy

Week 3: "Data Quality Improvement" lecture a

5

Data Accessibility

Week 3: "Data Quality Improvement" lecture a

6

Data Comprehensiveness

Week 3: "Data Quality Improvement" lecture a

7

Data Consistency

Week 3: "Data Quality Improvement" lecture b

8

Privacy

Week 4: "Privacy, Confidentiality & Security," lecture a

Week 4: "Security," lecture c

9

Confidentiality

Week 4: "Privacy, Confidentiality & Security," lecture a

Week 4: "Security," lecture c

10

Security

Week 4: "Privacy, Confidentiality & Security," lecture a

11

Individually Identifiable Health Information

Week 4: "Privacy, Confidentiality & Security," lecture a

12

Protected Health Information

Week 4: "Privacy, Confidentiality & Security," lecture c

13

HIPAA Privacy Rule

Week 4: "Privacy, Confidentiality & Security," lecture c

Week 4: " System Security Procedures and Standards," lecture a

14

HIPAA Security Rule

Week 4: "Privacy, Confidentiality & Security," lectures c and d

Week 4: " System Security Procedures and Standards," lecture a

15

Business Associate Contracts

Week 4: "Privacy, Confidentiality & Security," lectures c and d

16

Authentication

Week 4: "Security," lecture a

17

Authorization

Week 4: "Security," lecture a

18

Encryption

Week 4: "Security," lecture b

19

Technical Safeguards

Week 4: " System Security Procedures and Standards," lecture b

20

Healthcare Ethical Principles

Week 4: "Ethics and Professionalism," lecture a

Example: An example for a topic entry is provided below.

Example from another industry: For example, for a fitness center that is adopting a new technology solution involving a kiosk for customers to use to pay for their membership at the gym, then for the Area of Accessibility, the following might be entered. Note the thorough explanation.

Topic

Definition of Topic

How it impacts and will be addressed in the selection and use of a system

Accessibility

Accessibility is the degree to which a product, device, service, or environment is available to as many people as possible. This includes accessibility to people with various impairments such as: cognitive, visual, hearing and /or dexterity issues.

Since the customers will use the kiosk to pay their membership fees, it must be accessible to everyone, including those with some disabilities. The system will be required to give instructions in both written and audible forms. The system provides audio instructions and other tools for people with disabilities. As part of the implementation, these capabilities will be tested and front desk personnel will be trained to assist customers if needed.


Stage 3 Assignment Instructions

The first step is to incorporate the feedback you received on your Stage 2 assignment, making any needed corrections or adjustments. If you have not incorporated the feedback from your Stage 1 assignment, you should do so prior to submitting Stage 3. For this assignment, you will add Section III to Sections I and II of the System Recommendation Report (SRR).

Using the case study, the overview above, Course Content readings, and external resources, develop your Section III on ethical, legal and regulatory policy issues. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information. Apply specific information from the case study to address each area listed below.

III. Ethical, Legal and Regulatory Policy Issues

A. Introduction -Introduction to this section describing what is included. (3-4 sentences)

B. Table of Ethical, Legal and Regulatory Policy Issues – The table below lists 20 topics related to ethical, legal and regulatory policy issues for healthcare IT systems. Each of these is defined in the course materials; the table above provides the sources where the definitions and explanations can be located. (Provide an introductory sentence and copy the table and insert information within.)

For each topic, you willprovide:

· a brief definition, a minimum of two sentences, in your own words

· a brief explanation, a minimum of two sentences, of the impact of the topic or issue on the selection and use of the EHR system; and

· a brief explanation, a minimum of two sentences, of how the topic or issue will be addressed in the development and use of the EHR system.

DO NOTcopy the definitions from the class resources or other sources, but use your own words and provide enough information to demonstrate your understanding of each topic.

The "right" and "wrong" answers have to do with whether or not you correctly define each issue as it relates to an EHR technology solution and provide a well-supported explanation for how it will be accommodated. Your responses will be evaluated on whether they are applicable to an EHR solution, appropriately defined, adequately explained, and are appropriate to the Midtown Family Clinic.

Table of Ethical, Legal and Regulatory Policy Issues

Topic

Definition of the Topic

(minimum 2 sentences for each, a definition in your own words)

How the topic impacts and will be addressed in the selection and use of an EHR system (minimum 4 sentences for each topic - 2 on impact and 2 on how addressed)

1

Safe Design

2

Meaningful Use

3

Quality Improvement

4

Data Accuracy

5

Data Accessibility

6

Data Comprehensiveness

7

Data Consistency

8

Privacy

9

Confidentiality

10

Security

11

Individually Identifiable Health Information

12

Protected Health Information

13

HIPAA Privacy Rule

14

HIPAA Security Rule

15

Business Associate Contracts

16

Authentication

17

Authorization

18

Encryption

19

Technical Safeguards

20

Healthcare Ethical Principles

C. Addressing the Most Difficult Issue – Consider each of the 20 issues listed and choose the one that you believe will be the most difficult for the Midtown Family Clinic to implement. Explain why you selected the issue and what should be done to ensure it is properly addressed when the system is selected, implemented and used. Your response will be assessed on its applicability to the Case Study and how well you support your choice and explain what should be done. (A paragraph of five to six sentences.)

D. Summary-briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)

Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

· Include Sections I and II revised according to any feedback received, and add to it Section III.

· Keep your paper concise: Use the recommendations provided in each area for length of response. Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity. Section III should not exceed 4 pages.

· Ensure that the table is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

· Use at least two resources with APA formatted citation and reference. Use at least one external reference and one from the course content.

· Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read your work out loud or have your computer read it to you. Fix the grammar and other areas identified.

· Submit your paper as a Word document, or a document that can be read in Word.

· Your submission filename should be as follows: Lastname_firstname_Stage_3

Stage 4: System Recommendation & Final System Recommendation Report

Overview

Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the feedback received on your Stage 1, 2 and 3 assignments. Refer to the System Recommendation Report (SRR) Table of Contents below to see where you are in the process of developing this report.

In this Stage 4 assignment, you will identify a certified Electronic Health Records (EHR) system for the Midtown Family Clinic and explain how it meets the requirements, how it will improve the processes at the Clinic, and what needs to be done to implement the system within the Clinic. You will add the Conclusion to the Report. In addition, you will provide a complete final System Recommendation Report incorporating feedback from earlier stages.

System Recommendation Report

Table of Contents

Introduction (Stage 1)

I. Organizational Analysis and Requirements (Stage 1)

A. Introduction

B. Organizational Strategy

C. Strategic Use of Technology

D. Components of an Information System

E. Requirements

F. Summary

II. Sharing Data (Stage 2)

A. Introduction

B. Need to Share Data

C. Types of Data to be Shared

D. Data Interchange Standards

E. Summary

III. Ethical, Legal and Regulatory Policy Issues (Stage 3)

A. Introduction

B. Table of Ethical, Legal and Regulatory Policy Issues

C. Addressing the Most Difficult Issue

D. Summary

IV. System Recommendation (Stage 4)

A. Introduction

B. Proposed IT solution

C. How the Proposed IT Solution Meets the Requirements

D. Improvements from Proposed IT Solution

E. Implementation Considerations

F. Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section IV – System Recommendation

Section IV of the System Recommendation Report will propose a certified Electronic Health Record (EHR) system to meet the Midtown Family Clinic's strategy and meet its operational needs. In Section IV, you will also Identify and explain the improvements the system will bring and the high-level steps that will need to take place in order to implement the system you have proposed. For this assignment, you will add Section IV to Sections I, II and III, as outlined below.

Stage 4 Assignment Instructions

The first step is to incorporate the feedback you received on your Stage 3 assignment, making any needed corrections or adjustments. If you have not incorporated the feedback from your Stage 1 and Stage 2 assignments, you should do so prior to submitting Stage 4. This assignment requires a complete System Recommendation Report document with revisions made as needed based on the Stage 1, 2, and 3 project submissions and feedback. Note: This is a specific grading criteria in the rubric.

Using the case study and the outline listed below, develop your Section IV - System Recommendation. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information.

IV. System Recommendation

A. Introduction -Introduction to this section describing what is included. (4-5 sentences)

B. Proposed IT Solution: There are many certified EHR systems available. Conduct some research on the web and identify a system that will support the Midtown Family Clinic and that meets the requirements you listed in Section I – Organizational Analysis and Requirements (the Stage 1 Assignment). One easy to use site is http://www.softwareadvice.com/ where you can enter "Electronic Medical Records" as the search term and then select various criteria such as specialty, practice size, price, etc. From the results presented, you can identify the names of the various systems and then search on those directly for more detailed information. Be sure to evaluate potential solutions to align with the needs of the Midtown Family Clinic. Identify the vendor and the system you selected. (One paragraph)

C. How the Proposed IT Solution Meets the Requirements: Using the 10 requirements you listed in your Stage 1 assignment (and incorporating any feedback you received), you will now explain how the solution you have chosen fulfills these requirements.

First, insert an introductory opening sentence for this section. Then copy the entries for the 10 requirements into the Requirements column from the table in Section I (Stage 1 Assignment). Complete the table by providing the explanations of how the system you selected meets each requirement. (Provide an introductory sentence and copy the table and insert information within.)

Req.

Number

Functional Requirement

(from Functional Requirements table in Section I)

Explanation of How the Proposed System Meets the Requirement

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

C. Improvements from the Proposed IT Solution: Explain how the proposed IT solution will help the Midtown Family Clinic achieve its strategic goals (one paragraph) and improve the processes at the Midtown Family Clinic (one paragraph). (Two complete paragraphs in total)

D. Implementation Considerations: First, insert an introductory opening sentence for this section. Then identify whether the system will be implemented on premise or as a cloud based service, and address each of the 7 implementation considerations below by addressing the questions provided and identifying appropriate implementation steps. Label each paragraph with the consideration being addressed for clarity. Some of the information required will come from the vendor information located through your web research. (one paragraph for each consideration)

Implementation Strategy -Will the system be implemented on premise or as a cloud-based service? Explain your recommendation for the Midtown Family Practice.

Implementation Considerations:

1. Vendor agreement

a. What does the Midtown Family Clinic need to do to be able to start using the system?

b. How much will it cost to use the system?

2. Hardware and telecommunications

a. What hardware will the Midtown Family Clinic need to have in order to implement and use the solution?

b. What kind of telecommunications will be needed for the solution, including local connectivity inside the Clinic and Internet access?

3. Configuration

a. What options does the vendor offer for configuring the off-the-shelf system to the Midtown Family Clinic's needs?

b. How will the configuration be done and by whom?

4. Testing

a. How will the Clinic test the system to see if it is working properly for its needs?

b. Choose one of the ten requirements in Requirements (Section C) above and explain how this will be tested to ensure it is working properly and the requirement is met.

5. Employee preparation – Identify what the Midtown Family Clinic will need to do in each of the following areas to prepare the employees to use the new system:

a. Leadership (2-3 sentences)

b. Change Management (2-3 sentences)

c. Training (2-3 sentences)

6. Data migration

a. What existing data would need to be entered into the system to get started?

b. How might this be accomplished?

7. Maintenance

a. Who will provide updates and corrections to the system?

b. How will that be done?

E. Summary-briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)

Conclusion: Close your System Recommendation Report with a brief summary of the key points including the benefits the Midtown Family Clinic can expect to gain from this solution and the alignment with its strategic objectives. This should be a "compelling call to action" to get the Midtown Family Clinic to approve your recommendation and move ahead to implementing the system. (One well-written paragraph.)

NOTE: This final submission should be a cohesive System Recommendation Report for the Midtown Family Clinic. Sections I, II and III should have been updated to reflect substantive feedback received during the grading process. The formatting should be consistent throughout the document, and the writing should flow well from beginning to end. Headings, numbering, page numbers, and footers should be correct for a final submission. A cover/title page should be included with the overall document. The Table of Contents should include the full outline as shown in the graphic in the assignments. The References page should include all references cited in the Report, in alphabetical order and in APA format. Although you prepared this in stages, the final product should not seem to be piecemeal or disconnected.

Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

· Write a complete, well organized paper that includes all four sections of the System Recommendation Report. Use the recommendations provided in each area for length of response. Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity. The length for Section IV should not exceed six (6) pages in addition to Sections I, II and III.

· Ensure that the table is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

· For Section IV, use at least three resources with APA formatted citation and reference. One reference must be from the vendor site for the solution you are recommending, one additional external source, and one from the IFSM 305 course content.

· Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read your work out loud or have your computer read it to you. Fix the grammar and other areas identified.

· Submit your paper as a Word document, or a document that can be read in Word.

· Your submission filename should be as follows: Lastname_firstname_Stage_4

IFSM305 -STAGE 1,2,3,4 - AUGUST 2018 - A GRADE
Answered by bizgrad
Expert Rating: 2385 Ratings
Dated: 3rd Nov'18 04:54 PM
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…refer…

attachments

Stage_1_Organizational_Analysis_and_Requirements___-_prof_feedbackdocx.docx (28.22 KB)
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stored     the   of the     system       important   ensure that     and       data   obtained Data     for       information   history of     bio       DiagnosisLab   treatmentPrescribed medicationReferral     notThe       appointmentFunctional   Midtown Family     various       have   functional requirements     EHR       Functional   data should     and       processed   the EHR     electronic       be   The billing     should       the   systemThe billing     claim       the   system should     to       Storage   sharing of     be       recommended   system standardsThe     especially       should   able to     the       of   information for     be       systemAn   and easy     should       between   physicians and     be       administrative   doctors, and     personnel       system   friendly, especially     are       manual   SummaryThe use     health       adopted   various practices     whom      
System_recommendation_report_stage_12_3_4_-final.docx (48.38 KB)
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of     its   goals, Midtown     definitely       and   technology especially     EHR       facilitate   operation of     practice       profit   are various     the       the   records filing     is       as   as the     that       endure   receiving care     is       cover   and salaries     this       an   and expanding     ExplanationThe       the   increasing number     family       area,   ultimately leads     increase       for   care services     Family       and   will thus     to       all   Strategic goalThe     an       ExplanationAn   EHR system     crucial       of   Family clinic’s     administrative       filling   medical records,     reports       improve   quality of     finance       be   in ensuring     achieves       goals   of an     successful       of   information system     on       an   system (Korbut,     new       Midtown   clinic will     by       on   different roles     at       front   nurse will     new       in   all the     including       appointments   taking requests     refill       the   ensures they     assistance       are   duty, and     EHR       useful   checking patient     the       that   recommended Dr     the       facility   require the     system       patients’   records and     Organizational       process   inefficient and     nonetheless,       will   a scheduling     is       to   schedule and     visits       filing   medical records     enhanced       which   facilitate efficient     storage       enhances   safety of     The       currently   the use     third       company   makes it     and       system   an effective     through       that   be included     system       facilitate   and a     process       to   companies DataThe     collected,       will   the functionality     new       is   important to     the       type   data is     Items       SystemPersonal   information Medical     the       and   DiagnosisLab resultsAdministered     case       scheduled   appointmentFunctional requirementsThe     clinic       processes   have different     that       should   Functional RequirementsPatient     be       stored   processed in     systemApplication       records   be available     process       facilitated   the EHR     process       should   with the     Storage       information   be done     recommended       various   especially in     should       easily   the data     of       patients   be facilitated     systemAn       should   available System     effective       physicians   patients The     should       all   of users     staff,       healthcare   SummaryThe use     health       adopted   various practices     whom       improvement   clinic visits’     is       utilization   the extraction     registries       patients   are crucial     tracking       (Korbut,   EHR further     making       particularly   critical cases     support       therapy   arrangements, improved     reminders,       clinical   feature, and     of       2015)   hence makes     be       administrative   clinical operation     Family       easier   provide quality     Sharing       of   information externally     health       by   information exchange     are       that   data is     and       various   external organizations     Keppel,       2014)   hence essential     Family       healthcare   to exchange     that       patient   able to     car       their   patient health     Vest       Midtown   Clinic will     able       to   patient and     main       information   which to     provision       to   patients by     stakeholders       patient   through various     providers       DataIt   evident that     Clinic       a   that will     will       data   external organizations     a       the   of quality     organization       facilitiesPurpose   communication Referral     the       patient   with the     involved       the   with the     to       to   patients (Rahurkar     2015)       facilitate   constant update     data       cases   misfiled or     which       that   affects Midtown     External       of   facilities need     communicate       The   office is     hectic       process   insurance companies     are       a   party medical     to       all   necessary documentation     The       health   would make     more       Family   as they     able       efficiently   the information     health       of
System_recommendation_report_Stage_I,II,III,IV_LAST_NAME.docx (47.64 KB)
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health     verification   the information     through       is   essential process     authorized       the   It will     risk       being   by unauthorized     will       at   clinic The     user       is   will be     authentication       initiated   an administrator     17AuthorizationThis       to   access into     This       security   privacy of     ensures       granted   can able     Midtown       This   enhance privacy,     safety       health   The clinic’s     will       to   the system     privileges       is   the confidentiality     data       processing   is achieved     the       forms   accessible through     key       the   and protection     clinic’s       data   only be     individuals       The   enhance confidentiality     to       19Technical   are the     policies       patient   They ensure     to       policy   procedures as     technology       to   the clinic’s     will       This   be achieved     suitable       to   the data     the       be   20Healthcare Ethical     guidelines       autonomy,   patient’s rights     making       personal   is managed     hence       access   information in     system       contribute   decision making     the       This   be through     all       The   will be     on       principles   the role     how       used   the Most     main       addressed   Midtown Family     healthcare       will   particularly difficult     facility       will   to gain     principles       (Sahney   Sharma, 2018)     stakeholders       difficult   costly This     ensure       is   on the     on       information   be managed     EHR       of   systems continue     popularity       Nonetheless,   its contribution     the       there   ethical concerns     to       the   and privacy     data       2017)   security of     is       issue   the healthcare     makes       have   and regulatory     address       System   Midtown Family     and       Record   to effectively     operational       The   and administrative     be       systems   ensure that     of       are   efficient The     also       quality   while also     clinic       obligations   achievement of     strategic       an   EHR system     SolutionThe       the   Health’s ambulatory     Intergy       IT   is able     clinical,       tools   services for     which       the   Family Clinic     2018)       available   on a     an       and   suitable for     It       management   that has     functionality       to   help this     billing       data   coverage can     by       can   insurance claims     are       The   solution also     cycle       management,   mobile access,     patients       of   other integrated     are       Midtown   Clinic’s strategic     the       Meets   RequirementsThe proposed     has       the   requirements of     Family       evaluates   each the     will       the   EHR system     Requirement       table   Section I)Explanation     the       the   data should     and       processed   the EHR     IT       the   storage and     the       a   safety security     on       should   available The     should       functionalities   to manage     track       billing   automation should     by       system   have features     facilitate       at   clinic The     and       interface   the insurance     system       standard   and claim     that       the   in the     companies       of   should be     the       standardsThe   system is     all       practices   means it     the       data   and sharing     EHR       stakeholders   in referral     be       access   data The     will       exchange   patient information     Automatic       information   patients should     by       Software   a function     that       is   reviewed and     efficient       be   The system     to       and   when checking     the       facilitate   communication between     and       engagement   in the     be       communication   patients and     The       be   at all     users       doctors,   other healthcare     features       the   are user-friendly     accessible       personnel   the clinic     the       optimization   the clinical     operations       the   strategic goals     clinic       it   able to     and       obligations   system will  
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delivery     will   crucial in     establishment       of   requirements guided     objectives       the   A review     strategic       and   discussion of     components       information   will be     will       of   most suitable     Records       enhance   Midtown Family     processes       TechnologyTo   its strategic     Family       to   and use     an       Strategic   facilitate efficient     the       make   profit ExplanationThere     challenges       practice   the medical     process       and   as well     long       have   endure before     The       unable   cover expenses     due       Strategic   an upgrade     the       study   the consistently     of       in   area, which     to       the   for quality     The       planned   and expansion     facilitate       services   all patients     implementation       EHR   ExplanationAn effective     is       the   of Midtown     clinical       Effective   filling of     and       will   improve safety,     care,       which   be crucial     the       other   goals Components     Information       and   of an     heavily       components   an information     2016)       system   Midtown Family     be       people   on their     and       facility   front desk     find       system   in undertaking     administrative       scheduling   appointments and     for       nurse   the doctor     get       when   are on     the       will   useful in     treatments       of   that is     Thompson       of   facility will     new       access   patients’ medical     make    
System_recommendation_report_stage_I,II,III-LASTNAME.docx (41.93 KB)
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the     use   an EHR     4       topic   2 on     2       DesignThese   the interfaces,     and       defined   to meet     of       It   sure the     all       while   meeting the     the       ensures   safety of     the       will   it easy     to       the   Identifying the     will       addressing   safety of     system       2018)   selecting of     suitable       the   of a     for       EHR   2Meaningful UseIt     use       to   efficiency, safety,     reduce       also   sure specific     met       of   EHR system     of       administrative   will be     implementing       The   of care     enhanced       keeping   system should     medical       collecting   necessary data     is       should   user friendly     sure       in   facility are     use       accomplish   objectives of     3Quality       system   it Is     enhance       facilitates   of meaningful     to       out   system Increasing     care       be   through quality     the       be   consistent quality     the       EHR   The consistent     the       will   useful in     improvement       be   in providing     facilitate       the   4Data AccuracyThe     the       is   to data     correct       conveyed   any erroneous     will       make   the health     in       correct   errors that     to       be   Training of     on       at   clinic will     accuracy       2018)   verification function     useful       5Data   accessibility ensures     to       various   Data should     easily       staff   be given     level       the   This ensures     to       using   data in     system       of   privacy is     access       individuals   mainly enhances     of       it   not misused     ensures       record   all the     elements       information   in the     comprehensiveness       of   lab results     reports       This   enhance efficiency     delivery       EHR   will have     they       data   This will     in       objectives   ConsistencyThis is     reliability       remains   same regardless     it       or   This will     when       shared   with other     and       to   reliable and     will       consistency   the data     is       that   data element     the       and   8Privacy This     type       can   share with     This       adhering   the various     compliance       data   in healthcare     of       the   system will     more       to   medical records     parties       the   data they     staff       to   to laws     regulations       The   will have     privacy       9ConfidentialityThis   only authorized     a       It   sure that     measures       limit   access to     will       the   as it     sensitive       is   This is     that       access   data to     quality       achieved   effective training     privy       They   familiarized with     and       avoid   10SecurityThis ensures     and       place   the system     data       assuring   integrity It     not